CATEGORIES OF ADMISSIONS


Regular Admission

Provisional Admission

Transient Admission

Non -Degree Admission

Senior Policy

Change in Status

Appeals of Admission Status

Faculty and Professional Staff Conflict of Interest

Change of Degree Program

Full-Time Status

Admission Application Deadlines for Regular, Provisional, Transient and Non-Degree Admissions

Admission of International Students




The admission status of applicants accepted into a graduate program will be classified in one of the following categories:


Regular Admission

Applicants may be granted regular admission to a graduate program if they have met the minimum degree program requirements of grade-point average and standardized test scores [44 on the Miller Analogies Test (MAT), 800 on the Aptitude Test of the Graduate Record Examination (GRE) or 450 on the Graduate Management Admissions Test (GMAT)] plus provided the aforementioned material and information. On the GRE, the verbal score and the quantitative score are considered separately and weighted depending on the particular program of study; the combined score should be 800. GPA, test scores, reference letters, previous graduate work and interviews are used together to determine the candidate's overall likelihood of successful performance in the ASU graduate program and eligibility for regular admission. Individuals must achieve regular admission status before they can graduate. Only those with this status are eligible for graduate assistantships. (See individual program information for specific requirements.)


Provisional Admission

Applicants who do not fully meet the requirements for regular admission may be considered for provisional admission. The following criteria must be met:

  1. An undergraduate degree from a regionally accredited college or university with an undergraduate major in, or prerequisites for, the planned field of study, where applicable.
  2. An undergraduate grade-point average of at least 2.2.
  3. A score on the MAT of no less than 374 (27); a score on the Aptitude Test of the GRE of no less than 700; or an appropriate score on the GMAT in accordance with program criteria.

A student satisfying nine semester hours of course work in provisional status with no grade of less than "B" may be admitted to regular admission. Otherwise, the student's enrollment is terminated. Individual programs of study may have higher provisional admission standards.



Transient Admission

A full-time graduate student in good academic standing at another institution may enroll for one semester as a transient student. The regular institution must provide written authorization for the student to enroll under this status. Copies of transcripts and standardized test scores are not required.



Non-Degree Admission

No student will be allowed to take more than nine (9) hours in non-degree status. If a student has not gained eligibility for provisional or regular status by the time the nine hours are completed, then the student will be automatically dropped from the program.


A student admitted to a graduate certification program may earn more than nine credit hours; however, only nine hours will be accepted toward the master's degree.



Senior Policy

Albany State undergraduate students with senior standing may be admitted to non-degree status in a Graduate Program and register for graduate courses if the following conditions are met:

  1. Submission of a formal graduate application; seniors must apply and be formally accepted as non-degree seeking students in a specific graduate program.
  2. Seniors in an undergraduate program can be admitted only as non-degree seeking students at Albany State University.
  3. Seniors must be within twelve (12) hours of graduation to be admitted to a Graduate Program.
  4. Seniors are limited to a maximum of sixteen (16) total hours (graduate and undergraduate) per semester. Their enrollment must not exceed 16 hours per semester (i.e., up to a total of six (6) graduate and ten (10) undergraduate hours), the maximum number allowed without an overload approval.
  5. Seniors are permitted to take a maximum of two graduate courses (6 hours) during any semester.
  6. Seniors enrolled in a Graduate Program must have and maintain at least a 3.0 grade-point average.
  7. Seniors must follow the same regulations that all non-degree status students in a Graduate Program must follow.
  8. With the exception of seniors enrolled at Albany State University, all other applicants to a Graduate Program must have a bachelor's degree before they can be admitted to a Graduate Program.
  9. Only a total of nine (9) semester hours taken as a non-degree seeking student or under provisional status will be accepted to fulfill the requirements for a subsequent master's degree.



Change in Status

A student admitted to a graduate program remains in his or her original academic status until notified in writing by the Graduate Admissions Office of the approval of a change in status.



Appeals of Admission Status

Decisions regarding the student's admission acceptance status may be appealed. Information regarding appeal procedures may be secured from the Graduate Admissions office. Such appeals and their associated documentation are referred to the Appeals Committee of the Graduate Council for consideration. The student has the right of further appeal to the Vice President for Academic Affairs and then to the President of the University, who will make the final institutional decision.



Faculty and Professional Staff Conflict of Interest

  1. In any case where a conflict of interest may exist because an employee, student or faculty member has immediate family ties with the grantor of grades in a course or within a degree program, the course grade of degree shall be subject to review by the Dean of the College and the Vice-President for Academic Affairs.
  2. Faculty, staff and administrative personnel are eligible to be enrolled in a graduate degree program of study within their own college provided that there is neither conflict of interest nor a restriction established by the policies in this document.
  3. Faculty, staff and administrative personnel may enroll as graduate students in another college other than the one in which they are employed provided that there is neither conflict of interest nor a restriction established by the policies in this document.
  4. A graduate student within a specific discipline shall not hold nor be assigned any secretarial or administrative position in the department in which the graduate student is seeking a degree.
  5. Employees of Albany State University shall not be allowed influence academic decisions in the department or program in which they are enrolled as degree program students.
  6. Employees of Albany State University shall not be allowed to seek a graduate degree in a program in which they are in a position to alter graduate records.
  7. Members of the immediate family (such as spouse, parent, child, brother, or sister) of a faculty member may enroll for graduate credit in course taught by the faculty relative only with written approval of the chairperson of the department, the dean of the college, and the Vice President of Academic Affairs.
  8. Members of the immediate family may be enrolled in a graduate degree program in which the faculty relative has voting status only with the written approval of the chairperson of the department, the dean of the college, and the Vice President for Academic Affairs. This statement does not prohibit faculty relatives from enrolling in degree programs in other departments within the same college.
  9. When a full time employee desires to enter a graduate program, the immediate supervisor and the dean of the college must be notified by the employee. The employee and administrators must reach a common written understanding about job requirements and academic responsibilities.
  10. If a second degree is pursued within the Albany State University Graduate Programs, only up to nine (9) graduate hours may be transferred from a previous graduate degree. Faculty, staff and administrative personnel are limited to two master's degrees at Albany State University, from which only nine (9) graduate hours can be transferred to the second master's degree.
  11. Exceptions to this policy may be granted only by a majority vote of the Graduate Council or by the President of Albany State University or his designee.



Change of Degree Program

Before an enrolled student can transfer from one degree program to another, the student must apply in writing for admission to the new degree program and must satisfy all of the original conditions of admission to the new degree program. Applications must be submitted in accordance with the "Admissions Policies" stated in this catalog.


Questions regarding transfer of credits and residency status to the new degree program will be resolved according to the existing academic standards of the new program.



Full-Time Status

A graduate student is considered a "full-time" student for the Fall and Spring Semesters when he/she is enrolled in nine semester hours. For Summer Semester, a student is considered "full- time" with six semester hours. Students who have completed course requirements and are enrolled for thesis hours are also considered "full-time." Exceptions to this policy are made on a case-by- case basis with the final determination made by the Graduate Admissions Office. Students wanting to apply for an exception should complete a "Waiver of Hours" form and indicate how the student is engaged in full-time academic work while not taking either nine semester hours or registered for three thesis hours.



Admission Application Deadlines for Regular, Provisional, Transient and Non-Degree Admissions

In order to ensure sufficient processing time, applicants have a greater likelihood of being accepted for the term in which they wish to enroll when the following deadlines are met:



Admission of International Students

Albany State University welcomes international students to its campus and is willing to assist students from other countries in achieving a successful educational experience at the University. International students, defined as citizens of countries other than the United States who require a visa in order to study in the U.S., may contact:


Graduate Admissions Office

Albany State University

504 College Drive

291 ACAD Building

Albany, GA 31705-2797

Telephone: (229) 430-4862



International  students  seeking  admission  to a graduate program should  follow directions  specified  for  all  students  under "Admission Requirements." In addition, the international student applicant must satisfy the following requirements:


  1. Submit his or her application for admission at least two months prior to the term in which he or she wishes to begin study at Albany State University.
  2. Submit official original language and English (translated) copies of college or university transcripts, as records of past academic work, along with copies of academic degrees and certificates that the applicant has received. To be considered official, these transcripts must be submitted directly from the educational institutions to the Graduate Admissions Office.
  3. Submit official results from the Graduate Record Examination or the Graduate Management Admissions Test, or other standardized tests required by the graduate program to which the applicant is seeking admission. See "Admission Requirements" for specific programs.
  4. Demonstrate English language proficiency. Acceptable evidence of proficiency is successful completion of the Test of English as a Foreign Language (TOEFL) with a minimum score of 550 or satisfactory completion of a Bachelor's degree from an accredited U.S. college or university or if the country of origin's official language is English.
  5. Furnish evidence of adequate financial support on the Affidavit of Support form. The applicant must provide an official statement from an authorized bank certifying that sufficient funds are available to the student to cover costs of University fees and general living expenses for one academic year of study in the United States. Immigration and Naturalization Form I-20 will not be issued until the international applicant has submitted the required evidence of financial support. Students need to pay one full year's tuition in advance at the time of admissions.
  6. Carry a full program of studies (at least nine semester hours) upon admission and matriculation. The United States Immigration and Naturalization Service regulations require that students holding an "F" or "J" visa carry a full program of study.
  7. Be covered by an insurance plan. Due to the high cost of health care in the United States, it is for the benefit of all international students that they have some type of health insurance coverage. (Students who do not already have some type of coverage when they arrive at Albany State University must enroll in a plan immediately upon admission.)



Once these requirements are met, the Graduate Admissions Office will evaluate the international applicant's credentials and make an admission decision. The applicant will be notified of the University's decision and, if admitted, will be issued an I-20 immigration form. This form must then be taken to the nearest U.S. Embassy or consular office, which will issue a visa for entry into the country.